Orchestrate your accounts payable workflow with Qntrl

Featured in

Why Qntrl for accounts payable?

Visibility
Handle all company spend from one place—be it freelancers, logistics, services, recurring payments, and more. Know exactly what you owe, who it's owed to, and when payment is due.
Control
Ensure compliance with company policies and industry regulations, and protect against fraud with built-in rules. Avoid overdue charges, penalties, and double payments to ensure smooth relationships with your vendors.
Automation
Automate each step in the accounts payable process, from invoice collection through to processing payment. Automate approvals, alerts, and notifications and quickly address workflow bottlenecks and exceptions.
Accuracy
Does the invoice reflect exactly what the company ordered? Has the company actually received the goods or services billed? Get every detail right and ensure the accuracy and integrity of your accounts payable process.
Continuous Improvement
Monitor KPIs, including total number of invoices received vs processed, invoice cycle time, and rate of wrong payments. Drill in-depth, look at trends, and improve areas that are lagging.
Integration
Achieve a wider range of tasks by connecting Qntrl to the apps you use. Make payment entries simple by integrating with accounting tools, measure your success in more detail with analytics integrations, and more.

Sample accounts payable process in a few steps

Step 1
Step 2
Step 3
Step 4

Receive goods

Order is received from the vendor, along with its invoice. A receiving report is generated by the receiving department after the goods or services are received.

Verify invoice

Invoice is verified against the purchase order and receiving report, via a three-way match. In case of discrepancies, documents are amended and verified.

Schedule payment

After making sure that all documents match, the invoice is recorded and payment is scheduled based on the terms agreed.

Process payment

A voucher is prepared and documents are verified once again, before processing the payment on the scheduled date. Post payment, the paperwork is archived for auditing purposes.

Qntrl is flexible

Automate multiple levels of approvals to ensure that all payments rendered are legitimate and accurate.
Automate payment schedules and pay bills only when they're due by utilizing the credit facility provided by vendors.
Automate reminder emails with SLAs and eliminate late payments.
Access and update relevant information in your accounting and ERP tools by integrating with them through APIs.
Keep track of spending, approval rates, discrepancies, and more with a robust, customizable reporting module.
Stay audit-ready with traceable records of all transactions in the audit log.

No two accounts payable processes are the same

Choose the process that most closely resembles what you need, and then customize it so that it behaves exactly the way you need… or start from scratch to ensure every step is exactly how you want it.

Basic Accounts Payable Process

Accounts Payable with Three-way Match

Accounts Payable with Maker Checker System

Accounts Payable with Multiple Payment Methods

Take a look at Qntrl

Qntrl is the world’s #1 Workflow Orchestration Software. See why.

Centralization & Visibility
Process Compliance
Workflow-Centric Collaboration
Process Automation
Reports and Dashboards
Process Mapping
Process Integration
Enterprise Security

Centralization & Visibility
Centralized requests, Unparalleled visibility
Get end-to-end visibility of all your workflows. Know what your team is working on, what progress has been made, and what’s coming down the pipeline.
Explore all
Process Compliance
Ensure execution standards
Optimize processes by budget. Boost low-cost requests, route high-value items through departments. Embed finance controls, leverage compliance for business performance, not resource drain.
Explore all
Workflow-Centric Collaboration
Collaboration: when you need it, where you need it
Access unified, relevant info in processes- SOC 2 for credit risk, payment vouchers for accounts payable, etc. Notify peers faster via email, SMS, or chat app.
Explore all
Process Automation
Make repetitive manual work a thing of the past
Track payments, send reminders for overdue amounts, customize invoices and statements, and automate workflow steps, assignments, and notifications. Adapt easily to changing business needs.
Explore all
Reports and Dashboards
Improve Operational KPIs
Discover payment delay causes, reduce cycle times, monitor employee performance and access real-time reports. Schedule custom reports and stay on track with automated SLA reminders.
Explore all
Process Mapping
Orchestrate, Visually
Create flexible processes–request checks, approve budgets, reimburse travel, etc., tailored to your business. Workflow designer with advanced features– parallel transitions and common states.
Explore all
Process Integration
Make Qntrl even more powerful
Connect Qntrl with tools like Netsuite, SAP, Slack, Stripe, and more. Minimize manual reconciliation and compile data from different sources. Customize Qntrl to fit with APIs and scripts.
Explore all
Enterprise Security
Designed for Enterprise
Advantages of a cloud-based platform with unbeatable security. Data encryption and role-based access controls for your sensitive information. Audit capabilities to find out who-did-what-when.
Explore all